Braille Authority of North America

Fall Meeting 2014
Minutes (Approved)
Friday, November 7, 2014 8:00 a.m. – 5:00 p.m.
Saturday, November 8, 2014 8:00 a.m. – 5:00 p.m. (Open Forum, 10-11:30)
Sunday, November 9, 2014 9:00 a.m. – 1:00 p.m.
Hosted by the Association for Education and Rehabilitation
of the Blind and Visually Impaired (AER)
Meeting in Alexandria, Virginia

1. Call to Order: Frances Mary D'Andrea

Chair Frances Mary D'Andrea called the meeting to order at 8:45 AM.

2. Welcome from AER

On behalf of AER President Christy Shepherd, Lou Tutt, AER's Executive Director, welcomed the board to Alexandria. AER is 30 years old this year. There is a conference room in this building named after AER's first president, Rick Welch, who passed away on September 13 of this year. Mr. Tutt introduced staff: Mary Bean, Associate for Membership & Component Relations; Ginger Croce, Senior Director, Marketing & Office Operations; Joelle Ward, Senior Director of Component Relations and Professional Development; Barbara James, Director of Membership Services and Office Operations.

Staff were thanked for all of their work to host this meeting.

Diane Spence is not present due to a family emergency; Cindi Laurent is standing in as the representative for NBA at this meeting.

Jen Goulden is the new representative for associate member Crawford Technologies. She was invited to sit at the table as our guest.

3. Seating of BANA members

Sandy Ruconich has been appointed the new representative for ACB.

4. Self-Introductions: Representatives and Observers

Observers: Aimée Ubbink, Kathy Senft-Graves, Tamara Rorie, Debbie Brown

5. Meeting Arrangements: Diane Wormsley

Diane Wormsley and Joelle Ward discussed logistics for the meeting.

6. Board's Liability Statement: Jennifer Dunnam

Jennifer Dunnam, BANA Secretary, read the following statement "BANA indemnifies its Officers and Board of Directors and holds them harmless from all claims of every kind, including court expenses, attorneys' fees, and the claimed amount arising from the performance of their duties as Officers and Directors except for their own acts of dishonesty and gross negligence." (Adopted March 30, 1987)

7. Agenda Approval: Frances Mary D'Andrea

An agenda item will be introduced under new business about transcription of transactional documents.

MSC Mary Nelle McLennan moved and Dawn Gross seconded the motion that the agenda be approved. The motion passed unanimously.

8. Chair's Report: Frances Mary D'Andrea

Frances Mary D'Andrea reviewed highlights of the report, which is on file. She emphasized her concerns about efficiently handling production of the number and complexity of upcoming BANA publications. She also encouraged conducting another strategic planning session soon. She expressed appreciation for all the work and support of BANA board representatives during her tenure as chair.

Strategic planning will be discussed under agenda item #37.

9. Report of UEB Task Force: FM D'Andrea

September 9:
Maryann Bartkowski moved and Diane Wormsley seconded the motion to accept the proposed contract & project from the Council of Chief State School Officers conducting a survey of states' transition and implementation plans for UEB, presenting three webinars, and creating an implementation guide. The voting deadline was September 15 @ 9 am eastern.
Voting yes: Ruconich (ACB) Wormsley (AER) D'Andrea (AFB) McLennan (APH) Finkelstein (ASB) Gross (ATPC) Niebrugge (BIA) Key (CCBVI) Bogart (CNIB) Wittenstein (COSB) Schuetz (CTEBVI) Rozen (Hadley) Bartkowski (Horizons for the Blind) Sheridan (NBP) Dunnam (NFB) Dixon (NLS)
Voting no: Spence (NBA)

The task force report was deferred until later in the meeting.

10. Braille Formats Technical Committee: Cindi Laurent

Cindi Laurent summarized the report, which is on file.

MSC Maryann Bartkowski moved and Sandy Ruconich seconded the motion that the disposition of charge #258 be changed to "ongoing." The motion passed unanimously.

[Charge #258 (4/4/14) Create a special symbols list to be used in textbooks.]

GC The board suggests to the committee that the copyright trademark registered and slash symbols should be removed from both of the special symbols lists.

Additional comments about the special symbols list from board members should be sent to Cindi.

The issue of blank lines related to new pages was discussed. The committee provided a rationale for the inclusion of the blank line.

MSC Cindi Laurent moved and Barbara Finkelstein seconded the motion that the Braille Formats Technical Committee's proposed wording be added to the updated formats document to clarify the use of blank lines before and after physical page changes.
Voting yes: Ruconich (ACB), Wormsley (AER),D'Andrea (AFB), McLennan (APH), Finkelstein (ASB), Gross (ATPC), Niebrugge (BIA), Key (CCBVI) Wittenstein (COSB), Schuetz (CTEBVI), Rozen (Hadley), Bartkowski (Horizons for the Blind), Laurent (NBA), Sheridan (NBP), Dunnam (NFB)
Voting no: Bogart (CNIB), Dixon (NLS).

MSC Judy Dixon moved and Dawn Gross seconded the motion that the disposition of charge #257 be changed to "done." The motion passed unanimously.

[Charge #257 (4/4/14) Provide rationale for the recommendation regarding blank lines and page changes.]

MSC Cindi Laurent moved and Diane Wormsley seconded the motion that the disposition of charge #252 be changed to "done." The motion passed unanimously.

[Charge #252 (4/4/14) Add the Tactile Graphics statement to Braille Formats. "Guidelines and Standards for Tactile Graphics, 2010 was used in the preparation of the tactile graphics."]

MSC Cindi Laurent moved and Darleen Bogart seconded the motion that the disposition of charge #237 be changed to "ongoing." The motion passed unanimously.

[Charge #237 (4/12/13) Consider and document changes that will need to be made in order for the Formats guidelines to be brought into alignment with UEB.]

MSC Jennifer Dunnam moved and Jackie Sheridan seconded the motion that the board indicate to the Braille Formats Technical Committee that the UEB method of indicating boxing lines should be used in the revision of Braille Formats. The motion passed unanimously.

MSC Cindi Laurent moved and Kyle Key Seconded the motion to appoint Susan Spicknall to the Braille Formats Technical Committee for a term to end in 2016. The motion passed unanimously.

Cindi recommends that a process be devised for a very timely approval of the Formats guidelines so that they can be implemented quickly. She requests a small group of people specifically designated to give the revision a very close reading.

MSC Diane Wormsley moved and Ruth Rozen seconded the motion to reappoint Norma MacDonald and Tina Herzberg to the Braille Formats Technical Committee for terms to end in 2016. The motion passed unanimously.

Discussion of the approval process was deferred, since there are other documents needing quick review—we will discuss them all at once.

Box lines will be added to the UEB symbols list.

11. Tactile Graphics Technical Committee: Aquinas Pather

In the absence of Diane Spence, liaison to the committee, Frances Mary D'Andrea summarized the report, which is on file.

MSC Diane Wormsley moved and Nancy Niebrugge seconded the motion that the disposition of charges #219 and #250 be changed to "done." The motion passed unanimously.

[Charge #219 (4/28/12) Craft a more clearly stated rule regarding the usage of the perimeter symbols that apply to digital clocks and those used for boxing lines and simple rectangular shapes. ]

[Charge #250 (4/3/14) Make the requested small changes to the order and prepare the perimeter symbols update document for technical review.]

A lengthy discussion occurred about the tactile graphics guidelines. Sue Reilly is keeping a list of items to put in a parking lot. "What to do" with the product of charge 219 is in the parking lot. The discussion will continue later in the meeting.

Charge 236: Some of the UEB on the chart is incorrect.

16. Crafts and Hobbies Technical Committee: Camille Caffarelli

The knit and crochet guidelines were presented to the board for a second time after extensive revision and copy editing—they have gone through board review once.

MSC Judy Dixon moved and Maryann Bartkowski seconded the motion that the board suspend the bylaws for approval of the knit and crochet guidelines and vote on their approval by email, with December 6 as the voting deadline.
Voting yes: Ruconich (ACB), Wormsley (AER),D'Andrea (AFB), McLennan (APH), Finkelstein (ASB), Gross (ATPC), Niebrugge (BIA), Key (CCBVI) Schuetz (CTEBVI), Rozen (Hadley), Bartkowski (Horizons for the Blind), Laurent (NBA), Sheridan (NBP), Dunnam (NFB), Dixon (NLS)
Voting no: Wittenstein (COSB)
Abstaining: Darleen Bogart (CNIB)

Discussion next turned to the draft of chess guidelines. Concerns have been raised about the representation of chess played by computer versus chess played in person. Judy Dixon will prepare hard copies of the chess guidelines for this meeting so that they can be reviewed by board members and that direction can be provided to the committee.

MSC Maryann Bartkowski moved and Darleen Bogart seconded the motion to reappoint Camille Caffarelli as chair of the Crafts and Hobbies Committee for a term to end in 2016 and to reappoint Melissa Hirshson and Jill Pariso to the Craft and Hobbies Committee for terms to end in 2016. The motion passed unanimously.

12. UEB-Nemeth Task Force: Jennifer Dunnam

Jennifer Dunnam, chair of the task force, summarized the report, which is on file.

The board commended the task force for its work on the guidance.

MSC Diane Wormsley moved and Cindi Laurent seconded the motion that the Nemeth-UEB task force be charged to work with the research committee to field test the provisional guidance document, with the process to be completed in March 2015. The motion passed unanimously.

MSC Cindi Laurent moved and Jennifer Dunnam seconded the motion that the Mathematics Braille Technical Committee be charged to consider approval of the one-word switch indicator proposed by the Nemeth-UEB task force. The motion passed unanimously.

MSC Jennifer Dunnam moved and Cindi Laurent seconded the motion to charge the Tactile Graphics Technical Committee to work with the Nemeth-UEB task force regarding any necessary specific rules for Nemeth Code and UEB within tactile graphics. The motion passed unanimously.

13. Mathematics Technical Committee: Dorothy Worthington

Dawn Gross, liaison to the committee, summarized the report, which is on file.

MSC Judy Dixon moved and Maryann Bartkowski seconded the motion to charge the Mathematics Braille Technical Committee to work with the Nemeth-UEB task force to move toward finalization of the provisional guidelines for Nemeth Code within UEB contexts. The motion passed unanimously.

MSC Mary Nelle McLennan moved and Jennifer Dunnam seconded the motion to reappoint Allison O'Day to the Mathematics Braille Technical Committee for a term to end in 2016. The motion passed unanimously.

MSC Dawn Gross moved and Diane Wormsley seconded the motion to change the disposition of charge #254 to "done." The motion passed unanimously.

[Charge #254 (4/3/14 Work with the Research Committee to prepare the calculator graphing guidelines for technical review.]

MSC Diane Wormsley moved and Darleen Bogart seconded the motion that the disposition of charge #251 be changed to "done." The motion passed unanimously.

[Charge #251 (4/3/14) Add the Tactile Graphics statement to the Nemeth Code. "Guidelines and Standards for Tactile Graphics, 2010 was used in the preparation of the tactile graphics."]

MSC Diane Wormsley moved and Nancy Niebrugge seconded the motion that the disposition of charge #253 be changed to "done". The motion passed unanimously.

[Charge #253 (4/3/14) Prepare the proposed five minor changes for technical review.]

14. Ad Hoc Committee on Standardized Tests: Diane Spence

MSC Judy Dixon moved and Diane Wormsley seconded the motion that the document received from the standardized Tests committee be prepared for technical review. The motion passed unanimously.

The board expressed commendation to this committee for the work on this document.

MSC Diane Wormsley moved and Stuart Wittenstein seconded the motion that the disposition of charge #165 be changed to "done." The motion passed unanimously.

[Charge #165 (4/13/08) Prepare section 1 of the Guidelines for the Production of Standardized Tests in Braille for technical review after the suggested additions have been incorporated.]

MSC Diane Wormsley moved and Mary Nelle McLennan seconded the motion to charge the standardized tests committee to work with publications and the research committee to complete the technical and board review process for the testing guidelines document. The motion passed unanimously.

15. Music Braille Technical Committee: Lawrence Smith

Ruth Rozen, board liaison to the committee, summarized the report, which is on file.

Discussion occurred about whether this revised edition should be called "Music Code, BANA edition," or something similar. The music symbols themselves are international, but the formatting changes somewhat between countries.

MSC Judy Dixon moved and Diane Wormsley seconded the motion that Dan Geminder be appointed as chair of the Music Braille Technical Committee for a term to end in 2016; that Beverly McKinney and Harvey Miller be reappointed for terms ending in 2016; and that Larry Smith be appointed for a term ending in 2016. The motion passed unanimously.

Board members were asked to suggest reviewers for the music code revision and to provide the names and contact information to the research committee.

GC The board commended the Music Braille Technical Committee for its diligence and Larry Smith for his excellent leadership as chair.

1. Ad Hoc Committee on Early Literacy Materials Production: Bonnie Read

Diane Wormsley, liaison to the committee, summarized the report, which is on file.

The research committee will send the survey on the guidelines to the board, after which the board has thirty days to comment. After the thirty days, the document will be returned to the committee to address any comments from the board.

MSC Cindi Laurent moved and Diane Wormsley seconded the motion that the disposition of charge #155 be changed to "discarded". The motion passed unanimously.

[Charge #155 (4/13/2007) charge the chair of the ELMP Committee to work with the chair of the Braille Formats Technical Committee to ensure that anything general on the topic of consumable materials is covered in Braille Formats: Principles of Print to Braille Transcription 1997 and that only anything specific to early literacy is included in promising practices.]

13. Mathematics Technical Committee: Dorothy Worthington

Discussion returned to the report of the Mathematics Braille Technical Committee.

MSC Dawn Gross moved and Diane Wormsley seconded the motion to reappoint Dorothy Worthington as chair of the Mathematics Braille Technical Committee for a term to end in 2016. The motion passed unanimously. The motion passed unanimously.

11. Tactile Graphics Technical Committee: Aquinas Pather

Discussion returned to the report of the Tactile Graphics Technical Committee.

MSC Diane Wormsley moved and Jennifer Dunnam seconded the motion that the board accept the perimeter symbols as presented in the document submitted by the tactile Graphics Committee. The motion passed unanimously.

MSC Cindi Laurent moved and Maryann Bartkowski seconded the motion that the disposition of charge #236 be changed to "done." The motion passed unanimously.

[Charge #236 (4/11/13) Consider and document changes that will need to be made in order for the tactile graphics guidelines to align with Braille Formats 2011 and UEB.]

A small group will prepare wording for a motion regarding Tactile Graphics to be considered later in the meeting.

19. Membership committee: Judy Dixon (in camera session, 4:00 on Friday)

The board then entered an in camera session. The following motion resulted:

MSC Judy Dixon moved and Diane Wormsley seconded the motion that the Perkins School for the Blind be accepted as a full member of the Braille Authority of North America, and that the term of membership begins in January 2015. The motion passed unanimously.

Saturday morning:

11. Tactile Graphics Technical Committee: Aquinas Pather

Discussion resumed about the Tactile Graphics Guidelines.

Although the UEB revision of Braille Formats and the provisional guidance for transcribing Nemeth Code within UEB contexts have not yet been finalized, much of the work needed to bring the tactile graphics guidelines into alignment with UEB will not be affected by the revisions of the two aforementioned documents. Therefore the board makes the following charge:

MSC Darleen Bogart moved and Nancy Niebrugge seconded the motion to charge the Tactile Graphics Technical Committee to begin the work of revising the Tactile Graphics Guidelines so that 1) the guidance and examples for nontechnical material are aligned with Unified English Braille; and 2) the guidance and examples for mathematical and technical material are provided both in Nemeth Code and in UEB versions. The motion passed unanimously.

Charge #220 remains ongoing, to be addressed as part of the UEB revision.

16. Crafts and Hobbies Technical Committee: Camille Caffarelli

Discussion returned to the chess guidelines. Judy Dixon, Maryann Bartkowski, Stuart Wittenstein, and Camille Caffarelli will work together to address the complex issue of dealing with chess played on a computer versus in person.

MSC Cindi Laurent moved and Kyle Key seconded the motion that the disposition of charge #198 be changed to "ongoing." The motion passed unanimously.

[Charge #198 (4/10/10) Review existing Chess codes and work with UKAAF to develop a code suitable for adoption by BANA.]

MSC Diane Wormsley moved and Jackie Sheridan seconded the motion that the disposition for charge #138 be changed to "Waiting." The motion passed unanimously.

[Charge #138 (3/12/06) Research and compile existing symbols and/or formats for knitting, crocheting, latch hooking, etc. and make recommendations to the board toward the creation of guidelines for BANA approval.]

17. Ad Hoc Committee on Foreign Language: Saralyn Borboa

June 26, 2014:
Mary Nelle McLennan moved and Judy Dixon seconded the motion to approve the appointment of Melissa Pavo-Zehr as a member of the Foreign Language Technical Committee with a term to end in 2014. Voting deadline was Tuesday, July 1 at 5 p.m. Eastern.
Voting yes: Bartkowski (Horizons for the Blind); Bogart (CNIB); Charlson (ACB); D'Andrea (AFB); Dixon (NLS); Dunnam (NFB); Finkelstein (ASBVI); Gross (ATPC) Key (CCBVI); Niebrugge (BIA); Rozen (Hadley); Schuetz (CTEBVI); Spence (NBA); Wittenstein (COSB); Wormsley (AER);
Not voting: McLennan (APH); Sheridan (NBP)

Extensive conversation occurred regarding the proposed draft foreign language guidelines. This document is the "legacy document" that was started many years ago and finally completed. Because of the additional steps needed before they are ready for publication, including board review, this document will be out of date by the time that it is released; it will take at a minimum of six more months to put it together. We also discussed the lack of clarity in the charge to the committee regarding foreign language transcription in UEB.

MSC Barbara Finkelstein moved and Diane Wormsley seconded the following: After extensive examination of the proposed Foreign Language guidelines and taking into consideration its limited viability with the January 2016 implementation of UEB, it is moved that BANA not adopt the document, but rather have the foreign language task force of board members use it as one of the resources for determining the best way to approach foreign language in UEB materials. The motion passed unanimously.

MSC Diane Wormsley moved and Judy Dixon seconded the motion that we thank and disband the existing Foreign Language Technical Committee and create a task force of board members to examine the best approach to foreign language in UEB. The motion passed unanimously.

MSC Barbara Finkelstein moved and Darleen Bogart seconded the motion that the disposition of charge #255 be changed to "done." The motion passed unanimously.

[Charge #255 (4/4/14) Work with the Publications Committee to prepare the foreign language guidelines for board review.]

MSC Jackie Sheridan moved and Barbara Finkelstein seconded the motion that the disposition of charge #238 be changed to "discarded." The motion passed unanimously.

[Charge #238 (4/12/13) Consider and document the changes that will need to be made in order for the foreign language guidelines to be brought into alignment with UEB.]

MSC Jennifer Dunnam moved and Jackie Sheridan seconded the motion that the disposition of charge #144 be changed to "done." The motion passed unanimously.

[Charge #144 (10/22/06) Complete the Manual for Foreign Language Transcribing, including the inclusion of examples and the revision of rules.]

The Open Forum occurred following this session.

Afternoon:

Additional observer: Antonio Guimaraes

20. Ad Hoc Committee on Chemistry: Cary Supalo

Stuart Wittenstein, liaison to the committee, reported on the face-to-face meeting of the Chemistry committee.

MSC Jennifer Dunnam moved and Stuart Wittenstein seconded the motion to change the disposition of charge #222 to "done." The motion passed unanimously.

[Charge 222 (4/28/12) Perform an evaluation on the efficacy of the current chemistry code and to identify and list areas of the code which may be in need of revision.]

MSC Stuart Wittenstein moved and Jennifer Dunnam seconded the motion to charge the Ad Hoc Committee on Chemistry to update and revise the Braille Code for Chemical Notation. The motion passed unanimously.

MSC Jennifer Dunnam moved and Dawn Gross seconded the motion to charge the ad hoc Chemistry Committee to work with the Nemeth-UEB task force. The motion passed unanimously.

MSC Cindi Laurent moved and Jennifer Dunnam seconded the motion that the dispositions of charges #223 and #224 be changed to "discard." The motion passed unanimously.

[Charge #223 (4/28/12) Develop guidelines for producing the Periodic Table of Elements by reviewing the current methods of transcribing such material and recommending a standardized format.]

[Charge #224 (4/28/12) Clarify the Chemistry Code rules regarding the capitalization and punctuation of abbreviations and acronyms and the rules for transcribing single letter chemical symbols.]

21. Ad Hoc Committee on English Braille American Edition: Jennifer Dunnam

April 16:
Jennifer Dunnam moved and Kyle Key seconded the motion that the board approve the addendum to EBAE and charge the ad hoc EBAE maintenance committee to work with the Publications Committee to prepare the EBAE addendum for distribution.
Voting yes: Bartkowski (Horizons for the Blind); Bogart (CNIB); Charlson (ACB); D'Andrea (AFB); Dixon (NLS); Finkelstein (ASB); Gross (ATPC); Key (CCBVI); McLennan (APH); Niebrugge (BIA); Schuetz (CTEBVI); Sheridan (NBP); Spence (NBA); Wittenstein (COSB); Wormsley (AER);
Not voting: Dunnam (NFB); Rozen (Hadley)
The motion carried.

MSC Cindi Laurent moved and Jennifer Dunnam seconded the motion to change the disposition of charge #230 to "done." The motion passed unanimously.

[Charge #230 (11/2/12) Develop and distribute a concise list of format-related deletions from EBAE along with a list of reference to sections in Braille Formats 2011 to replace these deletions.]

MSC Cindi Laurent moved and Diane Wormsley seconded the motion that the Braille Formats Technical Committee be charged with reviewing appendices A1-A4 of English Braille American Edition to determine if they should be included in the updated version of Braille Formats. The motion passed unanimously.

22. Publications Committee: Mary Nelle McLennan

Mary Nelle McLennan, chair of the Publications Committee, provided a summary of the report, which is on file.

Very extensive discussion ensued about the continuing and urgent need to make decisions about how to deal with the many complex publications for which BANA is responsible. Suggestions included providing honoraria to volunteers; making requests for proposals. There are many considerations about each document on our web site; it may not be necessary to provide every document in every possible format. BANA should consider audience, timeliness, and available resources for each individual document separately.

The knit and crochet guidelines will be provided in printable and embossable PDF and BRF, as well as hard copy braille from the American Printing House for the Blind.

The Early Literacy Materials Production guidelines may only need to be in PDF and BRF and online only.

Mary Nelle asked for board members to identify additional members to work with the publications committee.

23. Braille Research Committee: Diane Wormsley

Diane Wormsley, chair of the committee, summarized the report, which is on file.

Very few responses have been received from the most recent technical reviews. To ensure that all committee members are receiving the requests for technical review, they will be sent to BANA-all.

The deadline for the graphing calculator review has been extended by two weeks.

The volunteer work of four people who are not on the committee has been extremely useful; they work on entering the data and conducting the surveys.

24. Outreach Committee: Nancy Niebrugge

Nancy Niebrugge, chair of the committee, summarized the report, which is on file. Thanks were extended to the many board member organizations who helped with the distribution of the UEB Reader. We learned many lessons.

A suggestion was made that the Outreach Committee work to determine content for a poster session so that there is consistency between sessions when such presentations are made.

Stuart Wittenstein and Sandy Ruconich did a thorough review of the BANA position papers and found some typographical errors and needs for revision. Their list will be sent out to the entire board. The list of typographical errors identified will be sent to Mary Nelle McLennan for correction.

GC Sandy Ruconich and Kyle Key were appointed to the Outreach Committee. Kim Charlson and Frances Mary D'Andrea are thanked for their service.

Sunday Morning:

12. UEB-Nemeth Task Force: Jennifer Dunnam

Discussion returned to the report of the Nemeth-UEB Task Force. As discussed earlier, continued testing and revision will be necessary to determine what may need to be added to the provisional guidance for transcribing Nemeth Code within UEB contexts. However, transcribers and others need the opportunity to work with the existing guidance now.

MSC Diane Wormsley moved and Judy Dixon seconded the motion that the provisional guidance for Nemeth in UEB contexts be posted to the BANA Web site. The motion carried with all members voting in the affirmative except Darleen Bogart, who abstained.

Frances Mary D'Andrea appointed the following to serve on the BANA board foreign language task force: Judy Dixon, Sandy Ruconich, and Frances Mary D'Andrea.

9. Report of UEB Task Force: FM D'Andrea

FM D'Andrea provided a summary of the task force report, which is on file.

MSC Judy Dixon moved and Mary Nelle McLennan seconded the motion that the "clarification of implementation" statement be accepted. The motion carried with all members voting in the affirmative except Darleen Bogart, who abstained, and Kyle Key, who was away from the room during this vote.

Task forces serve at the behest of the chair, and this one may not maintain its current membership. Frances Mary expressed her appreciation for the other members of the UEB task force, including consumers, braille transcribers, producers, educators—people who sometimes have very different perspectives.

2. Nominating Committee: Judy Dixon

Judy Dixon, chair of the nominating committee, summarized the report, which is on file.

MSC Judy Dixon moved and Nancy Niebrugge seconded the motion that the secretary cast a unanimous ballot for Jennifer Dunnam as chair. The motion passed unanimously.

MSC Judy Dixon moved and Jackie Sheridan seconded the motion that the secretary cast a unanimous ballot for Mary Nelle McLennan as vice chair. the motion passed unanimously.

MSC Judy Dixon moved and Jackie Sheridan seconded the motion that the secretary cast a unanimous ballot for Ruth Rozen as Secretary. The motion passed unanimously.

MSC Judy Dixon moved and Nancy Niebrugge seconded the motion that the secretary cast a unanimous ballot for Jackie Sheridan as treasurer. The motion passed unanimously.

The new terms begin in January 2015.

25. BANA Appointments Committee Task Force: Darleen Bogart

Darleen Bogart, chair of the committee, summarized the report, which is on file.

Responses from volunteer recruitment will be directed to the appointments committee. Any committee advertising openings must indicate the time commitment necessary from committee members.

MSC Darleen Bogart moved and Jackie Sheridan seconded the motion that the disposition of charge #235 be changed to "done." The motion passed unanimously.

[Charge #235 (4/11/13) Develop a process to manage the appointments of committee members.

MSC Darleen Bogart moved and Sandy Ruconich seconded the motion that a board committee be established to manage the appointment of committee members, to be chaired by Barbara Finkelstein with members Frances Mary D'Andrea, Mary Nelle McLennan, and Peggy Schuetz. The motion passed unanimously.

The name of the committee has not been determined.

This new and very different process for committee member recruitment will need to be communicated to committee chairs.

26. "Friends of BANA" Task Force: Nancy Niebrugge

Nancy Niebrugge, chair of the task force, summarized the report, which is on file.

MSC Mary Nelle McLennan moved and Nancy Niebrugge seconded the motion that the disposition of charge #243 be changed to "done." The motion passed unanimously.

[Charge #243 (11/10/13) Friends of BANA Task Force Develop a plan to administer a sponsorship program to be submitted at the Spring 2014 BANA meeting.

MSC Nancy Niebrugge moved and Diane Wormsley seconded the motion that the Friends of BANA task force be charged to finalize the 2014 annual report and work with the publications committee to develop an online presence for the financials and the fund-raising campaign. The motion passed unanimously.

For this annual report we will use an approval process similar to the minutes approval—a week of board review followed by a motion and vote to approve the corrected version. The process will be different for future reports.

27. Awards committee: Darleen Bogart

MSC Darleen Bogart moved and Judy Dixon seconded the motion that Sandy Ruconich be appointed chair of the awards committee. The motion passed unanimously.

30. Secretary's Report: Jennifer Dunnam

September 2, 2014:
Jennifer Dunnam moved and Kyle Key seconded the motion to accept the minutes for the spring meeting as corrected. The voting deadline was Monday, September 8 at noon eastern.
Voting yes: Wormsley (AER); D'Andrea (AFB); Finkelstein (ASB); Gross (ATPC); Niebrugge (BIA); Bogart (CNIB); Wittenstein (COSB); Schuetz (CTEBVI); Bartkowski (Horizons for the Blind); Spence (NBA); Sheridan (NBP); Dunnam (NFB); Dixon (NLS)
Abstaining: Ruconich (ACB)
Not voting: McLennan (APH); Key (CCBVI); Rozen (Hadley)

October 31:
Jennifer Dunnam moved and Kyle Key seconded the motion to approve the August 26 board teleconference meeting minutes as distributed. Email vote to end Monday, Nov. 3 at noon Eastern.
Voting yes: Ruconich (ACB), Wormsley (AER),D'Andrea (AFB), Finkelstein (ASB), Gross (ATPC), Niebrugge (BIA), Wittenstein (COSB), Bogart (CNIB), Schuetz (CTEBVI), Rozen (Hadley), Bartkowski (Horizons for the Blind), Spence (NBA), Sheridan (NBP), Dunnam (NFB), Dixon (NLS),
Not voting: McLennan (APH), Key (CCBVI)

Jennifer Dunnam, BANA secretary, read the email votes that had been taken since the spring 2014 meeting.

31. Treasurer's Report: Jackie Sheridan

Jackie Sheridan led the board in a review of the financial statements, which are on file, The board then reviewed the 2014 budget line by line to create the 2015 budget.

There will be additional income from the CCSOO project and the one new member. Total expenses of $26,350 were budgeted. Projected income was $29,500.

MSC Jackie Sheridan moved and Diane Wormsley seconded the motion that the 2015 budget be approved. The motion passed unanimously.

MSC Maryann Bartkowski moved and Kyle Key seconded the motion to accept the 2014 treasurer's report as amended. The motion passed unanimously.

29. Bylaws Committee: Darleen Bogart

April 18: Darleen Bogart moved and Jennifer Dunnam seconded the motion that the review process for code changes be referenced in the Bylaws as follows in underlined boldtype below:
6.2 Technical Committees
6.2.3 (3-95, 4-98, 4-13) Each technical committee shall, through its chair, report findings and make recommendations to the Board. Proposed new braille codes and guidelines or revisions of existing codes and guidelines shall follow the procedures outlined in the Policies 5.5.5, and must be submitted to the chairs of the other technical committees and the BANA Board for review prior to submission to the Board for final approval. This review shall be for the purpose of avoiding conflicts among other braille codes and guidelines or of avoiding difficulties in braille production. Suggestions and comments from the other technical committees and the BANA Board shall be considered by the originating technical committee and the BANA Board liaison to the committee, and shall be incorporated, as appropriate, into its final report and recommendations to the Board. The Board shall arrange for any additional evaluation and review as it may deem necessary. Action by the Board shall be final. The voting deadline is May 4, 2014.
Voting yes: Bartkowski (Horizons for the Blind); Bogart (CNIB); Charlson (ACB); D'Andrea (AFB); Dixon (NLS); Dunnam (NFB); Finkelstein (ASBVI); Gross (ATPC) Key (CCBVI); Niebrugge (BIA); Schuetz (CTEBVI); Sheridan (NBP); Spence (NBA); Wittenstein (COSB); Wormsley (AER);
Not voting: McLennan (APH); Rozen (Hadley)

Darleen Bogart, chair of the committee, reviewed some of the needed new charges for this committee.

MSC Diane Wormsley moved and Darleen Bogart seconded the motion to charge the bylaws committee to update the bylaws and policies to incorporate the specific changes mentioned at our fall 2014 meeting (noted as follows) and anything else found to need updating:
When terms of new board members begin;
Issues related to organizational membership eligibility;
Rights of associate members at in-person meetings;
How to dissolve committees when appropriate;
Issues related to in camera sessions;
Timing of board involvement with code review process.
The motion passed unanimously.

32. Certificates of Appreciation: FM D'Andrea, Kim Charlson

Outgoing members of committees will be sent certificates of appreciation.

33. Directory Update: Sue Reilly

Board members are encouraged to let Sue Reilly, our administrative assistant, know of any needed updates to the directory. The format will be changed for the future to make the directory easier to maintain. Board members are also asked to send their cell phone numbers to Sue.

11. Tactile Graphics Technical Committee: Aquinas Pather

Discussion returned to the tactile graphics committee.

MSC Diane Wormsley moved and Darleen Bogart seconded the motion to change all of the ending years of terms of committee chair appointments made at this meeting to 2016 instead of 2018, to bring them into accordance with the recent bylaws revision. The motion passed unanimously.

MSC Cindi Laurent moved and Mary Nelle McLennan seconded the motion that Aquinas Pather be reappointed chair of the Tactile Graphics Committee for a term to end in 2016. The motion passed unanimously.

MSC Cindi Laurent moved and Dawn Gross seconded the motion to reappoint Susan Osterhaus to the Tactile Graphics Committee for a term to end in 2016. The motion passed unanimously.

Diane will work with Aquinas regarding whether additional members with familiarity with UEB and younger children would be helpful to this committee.

34. BANA's Listservs: Kim Charlson

A copy of the list of listservs will be requested and kept on BANAFiles for reference.

35. Press Releases: Mary Nelle McLennan

Mary Nelle McLennan, BANA Vice chair, will create press releases for the coming months based on board discussion.

38. New Business

38.1 ICEB Meeting 2016 in the United States: Judy Dixon

The ICEB meeting for 2016 will be May 22 through 26 at National Federation of the Blind headquarters in Baltimore. Judy Dixon is putting together a host committee. There will soon be a call for papers, registration materials, etc. The committee will start with monthly conference calls. FM, Mary Nelle, Sandy and Jennifer will help.

39.3 Board Teleconferences

The next BANA teleconference will be March 3 at noon central, 1 eastern.

39. Upcoming Meetings

39.1 Spring 2015: NBP: Jackie Sheridan, May 7-9

The board agreed to hold the meeting in Midtown hotel in Boston. We will include strategic planning at the meeting. Board members should plan to arrive on the 6th. The meeting will go all day Thursday 9 to 5 and Friday 9 to 5; Saturday will be 8:00 to 1:00.

39.2 Fall 2015: Horizons: Maryann Bartkowski

The dates of the meeting will be November 5-7, 2015.

Darleen Bogart mentioned the historical fact that a BANA meeting has never been held in Chicago but was in Des Plaines once.

The times will be full day Thursday and Friday, the Saturday is the half day meeting to end at 1.

The possibility is being considered of having the spring 2016 meeting be hosted by COSB via the Maryland School for the Blind.

40. Future BANA meetings:

Spring 2016: ATPC
Fall 2016: COSB
Spring 2017: CTEBVI
Fall 2017: Hadley
Spring 2018: AFB
Fall 2018: ACB
Spring 2019: CNIB
Fall 2019: Clovernook
Spring 2020: NBA
Fall 2020: NFB
Spring 2021: NLS *
Fall 2021: Braille Institute *
Spring 2022: APH
Fall 2022: ASB
Spring 2023: AER

36. International Report

36.2 World Braille Council

A new chair from Denmark has been appointed.

There had been a meeting planned in Hong Kong, but it was canceled. Their next meeting will be august 2015 in Brazil.

36.3 Canada Update: Jen Goulden

Implementation of UEB across the country in the school systems is going well. Implementation in Quebec has just begun. Myra Rodgers and her team are doing UEB parties primarily intended for braille readers; some of these have also been done in the united states.

They are working on a draft of guidelines for the transcription and production of transactional documents such as bills and the like.

Brailleliteracycanada.ca is the new web site for Braille Literacy Canada.

CNIB just had their annual braille conference last week.

36.4 Other Initiatives

37. Unfinished/continued business:

37.2 Ad Hoc Committee on Braille Signage and Labeling: Judy Dixon

More members are needed on the committee.

MSC Sandy Ruconich moved and Judy Dixon seconded the motion to add Eugene Lozano to the ad hoc committee on braille signage. The motion passed unanimously.

Publications:

Dawn Gross and Barbara Finkelstein have offered help with publications. Jen Goulden, Aimée Ubbink, and Tamara Rorie offered information on resources. Sue Reilly will also be involved and suggests webinar trainings.

41. Around the Table agency updates (time permitting)

NFB has released a UEB edition of the McDuffy Reader, a braille primer for adults. They will be holding two-week summer BELL programs for young children in 30 states. Their parents' division is selling t-shirts that say "Keep Calm and Braille On"

COSSB has a new president, Todd Reeves.

CTEBVI is working on a UEB transition plan for California; Tracey Gaines and Grant Horrocks have been very involved. The young boy who created a braille printer from legos is in southern California—the company is called Braigo. They obtained additional funding to further develop a braille printer that would sell for around $300.

ATPC held a UEB training last summer and will be doing a more intensive one next summer.

NBA's most recent conference as well as its next one will be focused on UEB. Whitney Williams will be the new president.

NLS has a new braille development officer, Tamara Rorie. They have changed their notion of what a braille producer is and got five bids from companies that do embosser-only brailling. This makes a wider range of producers available.

A Horizons transcriber attended an NBA workshop in UEB and found it very beneficial. They also did a UEB training in Illinois and had a positive response.

Hadley tuition is waived for professionals wanting to get credit from the Hadley UEB course, which will start in January. They have a new low vision focus department. They sell braille greeting cards. All their instructors came and learned UEB in October.

Clovernook has a new CEO, Chris Faust. Clovernook is focused on braille and jobs for blind people.

BIA commended the NBA UEB training. Marci Ponzio will also hold training for people who will score the Braille Challenge. They have a mobile app for the Braille Challenge, called the iBraille Challenge. BIA won the NBP Touch of Genius award.

National Braille Press will be putting out the Syndicated Columnists Weekly in UEB beginning in January. They are hiring transcribers for onsite work, and also trying to lay some groundwork in case they need to braille in both EBAE and UEB. They have a children's program called Great Expectations with a book of the month and games and programs for parents of blind children.

APH just completed their annual meeting. Larry Skutchan is working with Gaylen Kapperman on the electronic Nemeth tutorial adapting it for UEB.

Braille Literacy Canada has a link about hosting a UEB party which includes a kit.

AFB has been considering publishing some titles related to braille literacy such as the second edition of Anna Swenson's Beginning with Braille.

42. Adjournment: Frances Mary D'Andrea

The meeting was adjourned at 1:00 P.M.

Respectfully Submitted,

Jennifer Dunnam, Secretary