Braille Authority of North America

2014 Spring Meeting
Thursday, April 3, 2014, 8:30–5:00 p.m.
Friday, April 4, 2014, 9:00 a.m.–5:00 p.m.
Saturday, April 5, 2014 9:00–1:00 p.m. (Open Forum 11-12:30)
Hosted by Associated Services for the Blind
Meeting in Philadelphia, PA

1. Call to Order: Frances Mary D'Andrea

Frances Mary D'Andrea, chair of the Braille Authority of North America, called the meeting to order at 8:30 A.M.

Mary Nelle McLennan was unable to attend the meeting in person due to a family emergency but attended portions by phone.

2. Welcome from Associated Services for the Blind and Visually Impaired

Pat Johnson, President and CEO of Associated Services for the Blind, welcomed the board to Philadelphia and to ASB.

Rick Forsyth, Director of the Braille Division at ASB, provided information about logistics and meeting arrangements.

3. Seating of BANA members

The following new representatives were appointed to serve on the board by their respective organizations since the last face-to-face meeting: Peggy Schuetz, California CTEBVI; Kyle Key, Clovernook; Dawn Gross, ATPC.

4 Self-Introductions: Representatives and Observers

BANA board representatives in attendance:

Observers:

5. Meeting Arrangements: Barbara Finkelstein

 Barbara Finklestein provided information about logistics.

6. Board's Liability Statement: Jennifer Dunnam

Jennifer Dunnam, BANA Secretary, read the following statement "BANA indemnifies its Officers and Board of Directors and holds them harmless from all claims of every kind, including court expenses, attorneys' fees, and the claimed amount arising from the performance of their duties as Officers and Directors except for their own acts of dishonesty and gross negligence." (Adopted March 30, 1987)

7. Agenda Approval: Frances Mary D'Andrea

MSC Kim Charlson moved and Stuart Wittenstein seconded the motion to approve the meeting agenda. The motion passed unanimously.

8. The Department of Reality: Frances Mary D'Andrea

Frances Mary D'Andrea distributed a listing of all of the tasks which currently need to be done by the various committees and task forces. This extensive list is intended to help provide the board with a fuller perspective so that we can set priorities and consider putting aside some of the work with less immediate priority. Discussion occurred, and as we move through the meeting we will keep this in mind as various activities are discussed.

9. UEB Task Force: Frances Mary D'Andrea

February 3, 2014:
Kim Charlson moved and Mary Nelle McLennan seconded the motion that the BANA board approve the ABC's of UEB prepared by Connie Risjord (with resulting editorial changes from the review process) for posting on the BANA web site. The voting deadline was Monday February 17.
Voting yes: Bartkowski (Horizons for the Blind); Bogart (CNIB); Charlson (ACB); D'Andrea (AFB); Dixon (NLS); Dunnam (NFB); Finkelstein (ASB); Gross (ATPC); Key (CCBVI); McLennan (APH); Niebrugge (BIA); Rozen (Hadley); Schuetz (CTEBVI); Sheridan (NBP); Spence (NBA); Wittenstein (COSB); Wormsley (AER)

Frances Mary D'Andrea provided background on the formation and activities of the task force for the benefit of the newer members.

A listserve was formed for the BANA board and the attendees of the transition forum, and a WIKI is also in development to facilitate the sharing of documents and discussion.

The 2014 transition forum is tentatively scheduled for October 16, again in conjunction with the American Printing House for the Blind annual meeting.

The task force is working on plans for the meeting in October and welcomes suggestions from the board to help make the day productive as a face-to-face meeting.

The ABCs of UEB document has now been posted to the BANA Web site.

Member organizations shared what they have been doing related to UEB. Workshops and courses are being planned. Some workshops will be training, and some will be about sharing information or "taking the edge off."—explaining the rationale and the value of Unified English Braille.

A draft letter was prepared that can be inserted with books that are sent out, to provide information about UEB. We discussed how a letter such as this could be used by instructional materials centers, libraries, and so forth.

10. Braille Formats Technical Committee: Cindi Laurent

Peggy Schuetz, board liaison to the committee, summarized the committee report, which is on file.

MSC Peggy Schuetz moved and Darleen Bogart seconded the motion that Norma McDonald and Tina Herzberg be added as full members of the Braille Formats Technical Committee for terms to end in 2014 and that Connie Risjord be added as a consultant until the formats revision is completed. The motion passed unanimously.

The committee indicates that the nine changes to the Formats document previously identified by the committee will be incorporated into the larger revision rather than adding them as an addendum.

MSC Maryann Bartkowski moved and Jackie Sheridan seconded the motion that the disposition of charge #247 be changed to "discarded." The motion passed unanimously.

[Charge #247 (11/9/13) Revisit the proposed seven changes of content and practice to determine whether they should be addressed more immediately in the form of an update or whether they should be deferred for incorporation into the future UEB alignment revision of Formats 2011.]

There was discussion regarding the Formats Committee's recommendation on blank lines; producers expressed concern regarding wasted space and increased cost resulting from additional blank lines. The issue is not addressed in Braille Formats 2011 and needs to be decided. The issue was tabled until the next day.

Next we discussed at length whether to create a hard copy version of the Braille Formats. Preparing this document for publication in print and braille would be very resource-intensive and require hundreds of volunteer hours to correct the errata and create new master files for printing and embossing.

MSC Jennifer Dunnam moved and Diane Wormsley seconded the motion that, in light of the pending major revision of Braille Formats 2011 to align with UEB, the BANA board not produce a hard copy version of Braille Formats 2011. The motion passed unanimously.

This is a change in BANA's past practice regarding hard copy versions of publications.

1. Foreign Language Technical Committee: Saralyn Borboa

Kim Charlson, board liaison to the committee, summarized the committee report, which is on file.

The Foreign Language guidelines have been copy-edited, and the changes have been incorporated into the master file.

The board had significant discussion regarding how to proceed with the document in light of the additional changes that the committee chair referenced in an email to the liaison after the document was submitted to publications. The committee chair will be contacted for more detailed discussion of the nature of these changes so that we can decide.

MSC Kim Charlson moved and Nancy Niebrugge seconded the motion that the disposition of charge #246 be changed to "done". The motion passed unanimously.

[Charge #246 (7/13/13) Make changes to align the publication with the recently released World Braille Usage, delete legacy information concerning word division, and eliminate material presented in the 2011 version of Braille Formats]

12. Tactile Graphics Technical Committee: Aquinas Pather

Diane Spence, board liaison to the committee, summarized the report, which is on file.

During reviewing the perimeter examples it was observed that it would be helpful to have perimeter symbols defined earlier in the section.

MSC Diane Spence moved and Kyle Key seconded the motion that the Tactile Graphics Committee be charged to make the requested small changes to the order and prepare the perimeter symbols update document for technical review. The motion passed unanimously.

MSC Diane Wormsley moved and Darleen Bogart seconded the motion that the BANA board approve the following statement from the committee report: "Guidelines and Standards for Tactile Graphics, 2010 was used in the preparation of the tactile graphics." The motion passed unanimously.

MSC Diane Spence moved and Kyle Key seconded the motion to change the disposition of charge #221 to "done." The motion passed unanimously.

[Charge #221 (4/28/12) Craft the inclusion of an item that stipulates that a transcriber may insert a statement in the TN page of a braille volume that the graphics were produced in accordance with the Guidelines and Standards for Tactile Graphics 2010.]

MSC Diane Spence moved and Jackie Sheridan seconded the motion that the Braille Formats Technical Committee be charged to add the Tactile Graphics statement to Braille Formats. The motion passed unanimously.

MSC Diane Spence moved and Dawn Gross seconded the motion to change the disposition of charge #236 to "ongoing." The motion passed unanimously.

[Charge #236 (4/11/13) Consider and document changes that will need to be made in order for the tactile graphics guidelines to align with Braille Formats 2011 and UEB.]

13. Music Braille Technical Committee: Larry Smith

Ruth Rozen, board liaison to the committee, summarized the report, which is on file.

The committee is making impressive progress on the music code revision. Issues relevant to UEB are being taken into account in the current work.

14. Mathematics Braille Technical Committee: Dorothy Worthington

Dec 16:
Dawn Gross moved and Jackie Sheridan seconded the motion that the BANA Board allow the BANA math committee to present the proposed guidelines for graphing calculators at the spring NBA conference to be held the first week of May 2014 as a draft. The voting deadline was Friday, December 20 at 5 PM EST.
Voting yes: Bartkowski (Horizons for the Blind), Bogart (CNIB), Charlson (ACB), D'Andrea (AFB), Dixon (NLS), Dunnam (NFB), Finkelstein (ASB), Gross (AATPC), iebrugge (BIA), McLennan (APH), Reilly (CTEBVI), Rozen (Hadley), Sheridan (NBP), Spence (NBA) , Wittenstein (COSB), Wormsley (AER)
Not voting: McEachirn (CCBVI)

Dawn Gross, board liaison to the committee, summarized the report, which is on file.

The graphing calculator material is nearly ready for technical review. it was sent to the copy-editor, and a report has been received back.

MSC Dawn Gross moved and Kyle Key seconded the motion to charge the Mathematics Technical Committee to work with the research committee to prepare the calculator graphing guidelines for technical review. The motion passed unanimously.

MSC Dawn Gross moved and Nancy Niebrugge seconded the motion that the Mathematics Technical Committee be charged to prepare the proposed five minor changes for technical review. The motion passed unanimously.

MSC Darleen Bogart moved and Diane Spence seconded the motion that the Mathematics Technical Committee be charged to add the Tactile graphics statement to the Nemeth Code. The motion passed unanimously.

The committee suggests that the "Application of the Formats guidelines to Nemeth transcriptions" be also added to the Nemeth page in addition to the Formats web page.

Lindy Walton has prepared a helpful guideline for using the various updates to the Nemeth Code. She has given us permission to post it on the web site after she presents this document at VAVF and NBA. She will prepare the brf and pdf versions.

15. Crafts and Hobbies Technical Committee: Camille Caffarelli

Maryann Bartkowski, board liaison to the committee, Summarized the report, which is on file.

Diane Wormsley is working with the committee on the very small revisions which are still needed to the knit and crochet guidelines. Chess guidelines are also being compiled. Further discussion regarding this committee was tabled until tomorrow.

17. Ad Hoc Committee on Chemistry: Frances Mary D'Andrea

Frances Mary D'Andrea, board liaison to the committee, summarized the report, which is on file.

Stuart Wittenstein was appointed to serve as liaison to the Chemistry committee.

18. Ad Hoc Committee on Early Literacy Materials Production: Bonnie Read

MSC Diane Wormsley moved and Maryann Bartkowski seconded the motion to change the disposition of charge #145 to "done." The motion passed unanimously.

[Charge #145 (10/22/06) Work with the mathematics committee on formulating guidelines for the formatting of transcriptions of K-3 math materials.

19. Refreshable Braille Technical Committee: Caryn Navy

Jennifer Dunnam. board liaison to the committee, summarized the report, which is on file.

MSC Jennifer Dunnam moved and Barbara Finklestein seconded the motion to change the disposition of charge #201 to "on hold." The motion passed unanimously.

[Charge #201 (10/30/10) Develop a process for communicating with producers of software that generates contracted electronic braille to provide feedback and assist them to create correctly contracted braille.]

MSC Jennifer Dunnam moved and Maryann Bartkowski seconded the motion that the disposition of charge #154 be changed to "done." The motion passed unanimously.

[Charge #154 (4/13/07) Compile a contact list of developers of refreshable braille devices and developers of software tools for producing braille, as well as those who have developed any standards in other countries for refreshable braille format information.]

Additional discussion about the Refreshable Braille Technical Committee was tabled until the next day.

21. Ad Hoc Committee on Braille Research: Diane Wormsley

December 16:

Diane Wormsley moved and Kim Charlson seconded the motion to accept the revised version of the technical and board review processes. The voting deadline was Monday December 23 at 5 PM EST.
Voting yes: Bartkowski (Horizons for the Blind); Bogart (CNIB); Charlson (ACB); D'Andrea (AFB); Dixon (NLS); Dunnam (NFB); Finkelstein (ASB); Gross (AATPC); Niebrugge (BIA); Rozen (Hadley); Sheridan (NBP); Spence (NBA); Wittenstein (COSB); Wormsley (AER)
Not voting: McEachirn (CCBVI) McLennan (APH); Reilly (CTEBVI)

Diane Wormsley, chair of the committee, summarized the report, which is on file.

The committee has dicussed how to best complete the BANA document review process. They have located four people who have volunteered to help with creating the online surveys, compiling results, and reporting those results to the committees. This will be very helpful in light of the number of documents being prepared for review and approval.

MSC Diane Wormsley moved and Dawn Gross seconded the motion to change the disposition of charge #241 to "done." The motion passed unanimously.

[Charge #241 (4/12/13) Develop a board review process.]

MSC Diane Wormsley moved and Darleen Bogart seconded the motion to change the disposition of charge #240 to "discarded". The motion passed unanimously.

[Charge #240 (4/12/13) Determine what baseline data are currently available regarding braille readers.]

MSC Diane Wormsley moved and Dawn Gross seconded the motion to change the disposition of charge #205 to "discarded." The motion passed unanimously.

[Charge #205 (4/2/2011) Contact technical committees that were involved in the review process (Tactile Graphics, Foreign Language, Formats) and ask for their feedback on how the review process worked for them.]

22. Nemeth-UEB Task Force: Jennifer Dunnam

Jennifer Dunnam, chair of the task force, summarized the report, which is on file.

MSC Jennifer Dunnam moved and Jackie Sheridan seconded the motion to change the disposition of charge #245 to "ongoing." The motion passed unanimously.

[Charge #245 (04/11/13) Make specific recommendations regarding transcriptions of materials in Nemeth code incorporating UEB]

A listserve will be set up for the task force once additional appointments are made. Discussion of new appointments was tabled pending further research.

31. Archives Committee: Frances Mary D'Andrea

MSC Nancy Niebrugge moved and Jennifer Dunnam Seconded the motion to change the disposition of charge #226 to "on hold." The motion passed unanimously.

[Charge #226 (4/28/12) Develop a procedure for retrieving and storing the e-mails from the BANA listservs.]

The meeting was recessed, to resume Thursday morning.

Thursday Morning April 4:

Observers: George Holiday and John Litenberg

11. Foreign Language Technical Committee: Saralyn Borboa

Discussion returned to the Foreign language committee. In light of the transition to UEB and of the known issues with the document which will not be corrected at this time, the intent is to work toward approval of the Foreign Language Guidelines on a provisional basis.

MSC Kim Charlson moved and Darleen Bogart seconded the motion that the Foreign Language Committee work with the Publications Committee to prepare the foreign language guidelines for board review. The motion passed unanimously.

20. Publications Committee: Mary Nelle McLennan

Mary Nelle McLennan, chair of the Publications Committee, summarized the report, which is on file.

MSC Judy Dixon moved and Kim Charlson seconded the motion to change the disposition of charge #218 to "done". The motion passed unanimously.

[Charge #218 (4/28/12) Respond to questions regarding the new Formats Guidelines.]

As of now there have been 11 copies of the Tactile Graphics Guidelines purchased in braille, 275 copies in print, and a number of copies of the supplement. The supplement is not available electronically—only in hard copy.

The errata to Braille Formats 2011 has been finalized and posted to the BANA Web site in HTML, PDF, and BRF. At the "soft release" in December, some simbraille errors found their way onto the Web site although they had not appeared in the master files.

The main change from the soft release to the hard release was to make the examples more consistent.

Extensive discussion followed about whether to incorporate the errata into the actual formats documents.

MSC Darleen Bogart moved and Diane Wormsley seconded the motion that Braille Formats 2011 be retained as posted online in 2012, and that a separate errata be maintained and easily available.
Voting yes: Bartkowski (Horizons for the Blind); Bogart (CNIB); Charlson (ACB); D'Andrea (AFB); Dixon (NLS); Dunnam (NFB); Finkelstein (ASB); Gross (ATPC); Key (CCBVI); McLennan (APH); Niebrugge (BIA); Rozen (Hadley); Schuetz (CTEBVI); Sheridan (NBP); Wittenstein (COSB); Wormsley (AER)
Voting No: Spence (NBA)
The motion carried.

Next, discussion turned to the need to find a new person or people to code HTML and to maintain the BANA Web site. The person or people must have a deep understanding of Web site accessibility.

A written description of what is needed for the ongoing upkeep of our Web site, in the form of two lists, will be prepared so that it can be shared on BANA-all and within BANA member organizations. Mary Nelle will work with Sandy Smith to get the details.

A better match is needed between the publication needs and the resources that we have. We want to ensure that the publications are of high quality and accessible but done with less "wear and tear" on the volunteers.

A focused list of the needed capacities will be developede, so that requests for help can be targeted. Also things could be set upso that the larger publications are not done by volunteers—aim financial resources in this direction.

The steps in the work flow show what is needed to prepare the publications.

Funding needs are difficult to quantify as each document has been unique.

16. Ad Hoc Committee on Standardized Tests: Diane Spence

Diane Spence, board liaison to the committee, summarized the report, which is on file.

A draft of the first section of the testing guidelines was distributed. This section is likely the largest section and the most difficult to put together.

The committee would like to produce section 1 as a stand alone document and then add to it in installments.

MSC Darleen Bogart moved and Diane Wormsley seconded the motion that section 1 of the Guidelines for the Production of Standardized Tests in Braille be prepared for technical review after the suggested addditions have been incorporated. The motion passed unanimously.

23. Outreach Committee: Nancy Niebrugge

Nancy Niebrugge, chair of the committee, summarized the report, which is on file.

MSC Judy Dixon moved and Jackie Sheridan seconded the motion that the disposition of charge #213 be changed to "done." The motion passed unanimously.

[Charge #213 (11/5/11) Develop a coordinated social media plan]

MSC Judy Dixon moved and Diane Wormsley seconded the motion that the disposition of charge #215 be changed to "done". The motion passed unanimously.

[Charge #215 (11/5/11) Work in collaboration with the Research Committee to continue to refine the impact statement]

24. Friends of BANA Task Force: Nancy Niebrugge

Nancy Niebrugge, chair of the task force, indicated that the group will be meeting in May to approach their charge.

25. Appointments Committee: Darleen Bogart

Darleen Bogart, chair of the committee, indicated that the committee met over dinner the previous evening and generated ideas. It is suggested that an online application be developed for specific needs—a "wanted" section on the BANA Web site. People with the requisite interest and expertise could apply for the jobs to help BANA. A list of things that would be asked of the applicants was created. It will be refined and sent to the board. A new committee will be needed to manage this process.

Jennifer Dunnam is added as a consultant to the committee.

26. Bylaws Committee: Darleen Bogart

Darleen Bogart, chair of the committee, summarized the report, which is on file.

The committee made two recommendations for changes to strengthen cross-reference between bylaws and policies.

MSC Darleen Bogart moved and Kyle Key seconded the motion that the review process for code changes be referenced in the Policies as in underlined boldtype below:

"5.5.5...................................... New or Major Revisions of Code and Guidelines

5.5.5.1 The development and adoption of new braille codes and guidelines would follow the same procedures as those outlined in 5.5.4 above for the revision of existing codes.

Proposed new braille codes and guidelines or revisions of existing codes and guidelines will adhere to the provision of Bylaw 6.2.3 and must be submitted to the chairs of the other technical committees and the BANA Board for review prior to submission to the Board for final approval. This review shall be for the purpose of avoiding the creation of conflicts among the braille codes and guidelines or of difficulties in production."

The motion passed unanimously.

MSC Darleen Bogart moved and Jennifer Dunnam seconded the motion that the review process for code changes be referenced in the Bylaws as follows in underlined boldtype below:

 "6.2 Technical Committees

  6.2.3 (3-95, 4-98, 4-13) Each technical committee shall, through its chair, report findings and make recommendations to the Board. Proposed new braille codes and guidelines or revisions of existing codes and guidelines shall follow the procedures outlined in the Policies 5.5.5, and must be submitted to the chairs of the other technical committees and the BANA Board for review prior to submission to the Board for final approval. This review shall be for the purpose of avoiding conflicts among other braille codes and guidelines or of avoiding difficulties in braille production. Suggestions and comments from the other technical committees and the BANA Board shall be considered by the originating technical committee and the BANA Board liaison to the committee, and shall be incorporated, as appropriate, into its final report and recommendations to the Board. The Board shall arrange for any additional evaluation and review as it may deem necessary. Action by the Board shall be final."

The votes will be cast online, and the voting deadline is May 4, 2014.

MSC Darleen Bogart moved and Maryann Bartkowski seconded the motion that the disposition of charge #234 be changed to "ongoing."

[Charge #234 (4/11/13) Find an appropriate location to reference the review process for code changes in the BANA policies.)

The committee has determined that codification about international consultants is more appropriately added to policies rather than bylaws as was prescribed in the charge.

MSC Darleen Bogart moved and Jackie Sheridan seconded the motion that Policies 1.6 Cooperation with international organizations be amended to include the following sub-clause 1.6.3:

1.6.3 BANA may appoint international consultants to any of its technical, general, and ad hoc committees or to any of its committees except board committees for the expertise of the consultant and to further international collaboration. The consultant would be a voting member of the committee.

The motion passed unanimously.

MSC Darleen Bogart moved and Maryann Bartkowski seconded the motion that the disposition of charge #249 be changed to "done". The motion passed unanimously.

[Charge #249 (11/9/13) Codify the international consultant position in the bylaws.]

ASBVI's name needs to be revised as well as Alternate Text Production Center. The revision of organization names referenced in the report will be handled in an online vote.

Observer: Kathy Senft-Graves

10. Braille Formats Technical Committee: Cindi Laurent

Discussion returned to Braille Formats and the recommendation regarding blank lines at page changes.

GC In light of the divided opinion among the board regarding the recommendation offered by the Formats Committee on blank lines and page changes, the Formats Committee is asked to provide rationale for the recommendation.

GC BANA will assist the formats committee to create a special symbols list to be used in textbooks.

27. Ad Hoc Committee on Braille Signage and Labeling: Judy Dixon

Discussion of the signage brochure occurred but was deferred until Saturday morning.

28. Ad Hoc Committee on English Braille American Edition: Jennifer Dunnam

Jennifer Dunnam, chair of the committee, summarized the committee report, which is on file.

Subsequent to submission of the report of the addendum to EBAE, the committee approved the second draft, and the draft was also shared with the chairs of the Mathematics and Music committees who indicated that they did not see any problems. This item was tabled until tomorrow to provide more opportunity for the board to review the document.

29. Electronic Braille Task Force: Judy Dixon

Judy Dixon, chair of the task force, read the committee charge. She then indicated that after discussion with many of the various key players in the field, it is apparent that this charge is not feasible at this time.

MSC Judy Dixon moved and Jackie Sheridan seconded the motion to change the disposition of charge #248 to "done" and that the work of the task force be declared completed. The motion passed unanimously.

[Charge #248 (11/9/2013) to create a strategy to start with an e-pub file and produce a navigable, DAISY braille file that would be readable on existing braille notetakers such as BrailleNote and BrailleSense devices, as well as on PC-based DAISY readers.]

The meeting was recessed for the day, to resume on Saturday morning.

27. Ad Hoc Committee on Braille Signage and Labeling: Judy Dixon

Discussion returned to the signage committee.

MSC Judy Dixon moved and Stuart Wittenstein seconded the motion that the signage brochure be approved. The motion passed unanimously.

MSC Judy Dixon moved and Kim Charlson seconded the motion that the disposition of charge #229 be changed to "done." The motion passed unanimously.

[Charge #229 (11/3/12) Review the BANA brochure and existing guidelines on signage and labeling]

MSC Nancy Niebrugge moved and Kyle Key seconded the motion to charge the Ad Hoc Committee on Braille Signage and Labeling to continue to respond to inquiries regarding braille signage. The motion passed unanimously.

MSC Kim Charlson moved and Maryann Bartkowski seconded the motion to appoint Becky Barnes Davidson as a member of the Ad Hoc Committee on Braille Signage and Labeling. The motion passed unanimously.

GC Pete Osborne is thanked for his service on the Ad Hoc Committee on Braille Signage and Labeling and for all of his assistance to BANA.

28. Ad Hoc Committee on English Braille American Edition: Jennifer Dunnam

Discussion returned to the proposed addendum to English Braille American Edition. Several suggestions for editorial revisions were made.

When UEB is used, there will be no other source of formats information other than Braille Formats 2011. We will need to ask the Formats Committee to address what to do about the few items of format which are being retained in EBAE because they are not covered in Formats.

Jennifer Dunnam will send out a revised version of the document incorporating the suggested revisions and providing another opportunity for board feedback. On April 11, a final version incorporating all suggestions will be distributed to the board by email along with a motion to approve.

30. BANA Awards Committee: Darleen Bogart

Darleen Bogart, chair of the committee, read the committee report, which is on file. For the recent Braille Excellence Award, certificates were produced for each member of the Tactile Graphics Committee which included the name of the committee but not each individual person's name.

MSC Darleen Bogart moved and Nancy Niebrugge seconded the motion to appoint Maryann Bartkowski as a member of the Awards Committee. The motion passed unanimously.

39. Unfinished/Continuing Business

39.1 Membership Committee

The current members of this committee are Kim Charlson, Darleen Bogart, Judy Dixon, and Barbara Finklestein. Kim will only be serving on the BANA board for a few more months, so a new committee chair is needed.

The information on the Web site about BANA membership needs to be revised.

MSC Darleen Bogart moved and Diane Wormsley seconded the motion that Judy Dixon be appointed as chair of the Membership Committee and that Ruth Rozen be appointed as a member. The motion passed unanimously.

39.2 Nominating Committee

MSC Diane Wormsley moved and Jackie Sheridan seconded the motion to add Stuart Wittenstein to the nominating committee. The motion passed unanimously.

39.3 Computer Braille Technical Committee: Melissa Hirshson

The Computer Braille Code is a mature code that will remain in existance but no longer needs attention from a committee to maintain it at this time.

MSC Judy Dixon moved and Diane Wormsley seconded the motion that the Computer Braille Technical Committee be dissolved and that its members be commended for their efforts. The motion passed unanimously.

39.4 Strategic Planning Committee

Discussion occurred about what to do about strategic plannning and the future of the committee.

It was recommended that strategic planning is important, should be led by someone external not on the board with other responsibilities, but the leader must know enough about the work of the organization to make it useful.

Several years ago, the board had a one-day session on strategic planning with an external leader, and then the work was led by the strategic planning and implementation team, made up of board members. The board got to the decision about UEB because of the strategic planning work. It would be difficult to set aside time for strategic planning this fall due to the transition forum, but next spring might be a good meeting at which to devote more time to the process.

39.5 Ad Hoc Committee on Refreshable Braille

Discussion returned to the refreshable braille committee. Refreshable braille is and should be a consideration in the work of all of our committees. The committee has a charge which is on hold (i.e., no action exspected until further notice).

MSC Jennifer Dunnam moved and Dawn Gross seconded the motion that the Refreshable Braille Technical Committee be suspended. The motion passed unanimously.

32. Secretary's Report: Jennifer Dunnam

February 10:
Jennifer Dunnam moved and Kim Charlson seconded the motion to approve the minutes from the fall 2013 board meeting. The voting deadline was Thursday, Feb. 13 at 5 p.m. Eastern.
Voting yes: Bartkowski (Horizons for the Blind); Bogart (CNIB); Charlson (ACB); D'Andrea (AFB); Dixon (NLS); Dunnam (NFB); Finkelstein (ASB); Gross (ATPC); Key (CCBVI); McLennan(APH); Niebrugge (BIA); Rozen (Hadley); Schuetz (CTEBVI); Sheridan (NBP); Spence (NBA); Wittenstein (COSB); Wormsley (AER)

March 12:
Jennifer Dunnam moved and Kim Charlson seconded the motion to approve the minutes from the February 2014 teleconference meeting of the BANA board. The voting deadline was Monday, March 17 at noon.
Voting yes: Bartkowski (Horizons for the Blind); Bogart (CNIB); Charlson (ACB); D'Andrea (AFB); Dixon (NLS); Finkelstein (ASB); Gross (ATPC); Key (CCBVI); Niebrugge (BIA); Rozen (Hadley); Schuetz (CTEBVI); Sheridan (NBP); Spence (NBA); Wittenstein (COSB); Wormsley (AER)
Not voting: Dunnam (NFB); McLennan (APH);

33. Treasurer's Report: Jackie Sheridan

Jackie Sheridan, BANA treasurer, lead the board in a review of the financial statements, which are on file.

MSC Darleen Bogart moved and Maryann Bartkowski seconded the motion that the treasurer's report be approved. The motion passed unanimously.

34. Certificates of Appreciation: Kim Charlson

As is customary, certificates will be sent to individuals who have completed their service on committees or other individuals who have made contributions.

35. Directory Update: Sue Reilly

Administrative assistant Sue Reilly has been making updates to the directory during the meeting. There are several individuals for whom we only have email addresses, so board members will assist in tracking down the complete contact information.

36. BANA Listservs: Kim Charlson

Board members were encouraged to ensure all email addresses are up to date.

37. Press Releases: Mary Nelle McLennan

Ideas of items to include in future press releases were discussed, including: ABC's of UEB; this meeting; EBAE document; Formats errata.

40. Board Teleconference date

The next BANA board teleconference will be held August 26 at 1:00 eastern time.

41. Fall 2014 Meeting Details: Diane Wormsley

The fall face-to-face board meeting will be held November 7, 8, and 9 in Alexandria Virginia—all day Friday, all day Saturday, and until 1:00 on Sunday the 9th. Members will need to arrive on Thursday night on the 6th.

The closest airport is DCA.

The UEB task force will meet on November 6.

42. Future BANA meetings:

Spring 2015: NBP set dates

The Spring 2015 meeting will be at National Braille Press. The dates for the BANA meeting were set for May 7, 8, and 9, 2015.

(Note: The CTEBVI conference for spring 2015 is March 19-22. NBA will be April 23-25 in Austin, TX. BANA attempts to avoid overlapping with other conferences.)

Fall 2015: Horizons
Spring 2016: ATPC
Fall 2016: COSB
Spring 2017: CTEBVI
Fall 2017: Hadley
Spring 2018: AFB
Fall 2018: ACB
Spring 2019: CNIB
Fall 2019: Clovernook
Spring 2020: NBA
Fall 2020: NFB
Spring 2021: Braille Institute
Fall 2021: NLS
Spring 2022: APH
Fall 2022: ASB
Spring 2023: AER

38.1 ICEB: Judy Dixon

Judy Dixon and FM D'Andrea will attend the ICEB executive meeting in New Zealand in May. Judy is secretary of ICEB; FM will attend as an observer as chair of BANA.

The board commended Barbara Finkelstein and ASBVI for their hospitality.

45. Adjournment: Frances Mary D'Andrea

The meeting was adjourned at 10:50 AM., after which began the BANA open forum.

Respectfully Submitted,

Jennifer Dunnam, Secretary